I have a student who requires captions in my course, and I have videos that have not yet been captioned. What can I do to assist this student?
If you actively have a student who requires captions in your course and some of the content isn鈥檛 captioned, contact the SAS Access Specialist, Aaron Holmes, as soon as possible. Aaron will work with you to expedite the captioning request and ensure that the student has access to the content.
I have live course sessions being taught remotely (via Zoom or another live streaming service) and there is a student who requires captions in my course. How can I have my live online classes captioned?
The first step is to fill out the Synchronous DECT Grant Request spreadsheet. This request will require that you include the dates of each live online session and the length of each live online session. If you are unsure of how often the live online class sessions will take place, please include all possible meeting dates. After a grant request is submitted it is not possible to add dates that were not included in the original request.
*Please note that it could take up to 3 weeks after the Synchronous DECT Grant Request is submitted before funding is available and live captioning is in place.
I have created a video for my course, and I want to caption the video myself. Are there any tools you can recommend?
If you upload your media to Canvas Studio or YouTube, you can caption the video yourself. It is recommended to start with a typed transcript (if available). If you don鈥檛 have a typed transcript, you can create an auto-generated caption file. Note that the auto-generated caption file will not be 100% accurate and must be reviewed/edited to create correct and compliant captions. Below are links to directions on captioning for both Canvas Studio and YouTube.
For questions regarding how to create quality captions please visit or contact the SAS Access Specialist, Aaron Holmes.
Are automatic captions or auto-generated captions compliant?
The fact that the video has automatic or auto-generated captions does not necessarily mean that the video is compliant. If the automatic captions are reviewed and they are accurate without missing any content, then they would be compliant captions. If the automatic captions are not accurate, they can be modified to be accurate, and then the video would be compliant.
I have created videos for my course that i will use for multiple semesters and want to have them captioned. What are the next steps?
The first step would be to fill out the 鈥�Asynchronous DECT Grant Request鈥� spreadsheet. This spreadsheet is then submitted to the SAS Access Specialist, Aaron Holmes and it will be placed in the queue to be included in the next DECT grant request. Bulk DECT grants are requested on January 1st, February 15th, May 26th, July 31st, and September 15th.
I found a video online that I would like to use in my course, but it does not have captions. What can I do to get the video captioned?
If the video is hosted on YouTube or Vimeo, we can request funds from the DECT grant to caption this video. The first step would be to fill out the 鈥�Asynchronous DECT Grant Request鈥� spreadsheet. This spreadsheet is then submitted to the SAS Access Specialist, Aaron Holmes, and it will be placed in the queue to be included in the next DECT grant request. DECT grants are regularly requested on January 1st, February 15th, May 26th, July 31st, and September 15th.
If the video is not hosted on one of the two sites above, we may not be able to caption the video. We will have to attempt to get the source file from the original content creator and request permission to caption their video. If the source file is not available or the content creator does not give permission to caption the video, then the video cannot be captioned.
I put in a request to have a video captioned with the DECT grant. When will it be completed?
To manage and oversee multiple submissions, DECT grant requests are regularly submitted 5 times per year. The submissions are based on providing one submission before each semester and a second submission for Fall and Spring a few weeks after the semester has begun. The dates for submission are January 1st, February 15th, May 26th, July 31st, and September 15th. Once a grant is submitted, captioned videos should be available within 3 weeks of the submission date. Ad hoc requests may be submitted, but may take longer depending upon competing submissions.
Provided is an example of how the process works:
- The instructor submits a 鈥�Asynchronous DECT Grant Request鈥� spreadsheet on May 1st.
- The SAS Access Specialist submits a DECT grant request on May 26th.
- Captioned videos are available by June 16th.
